3CX Voicemail User Guide

Modified on Wed, 17 Apr 2024 at 02:38 PM

Getting Started with 3CX Voicemail

Voicemail Menu Extension Number:  This is the number to dial to access Voicemail. It is typically set to 999. Check with your provider if that doesn’t work. You will be asked to enter your personal identification number if you have that set up by your administrator.If you do not have the PIN ask your administrator to send you the 3CX welcome email.PIN can be found in 3CX welcome email.

When you access your mailbox, you will be told whether you have any messages waiting, and then you are at the Main Menu and should hear the list of available options which are:

Main Menu

Play Messages
1Change Your Profile
3Dial a Number
(By default this option is usually disabled.)
4Delete All Read Messages
You will be prompted to confirm deleting all read messages by pressing star.
To cancel, press hash.
5Change Your Self Identification message
6Play Mailbox Information
Repeats the information about how many messages you have.
7Change PIN Number
8Change Your Greeting Message
9Repeat this Prompt
#Exit (or hang up)

Change your Profile

This is where you change your “availability” profile

3Out of Office
4Custom Profile 1
5Custom Profile 2
9Repeat this Prompt
#Back to the Main Menu

Change your Self Identification message

Your self-identification message is the message played to identify your mailbox. It will usually be your name.

0Record New Self Identification Message
1Delete Message
2Check Current Self Identification Message
9Repeat this prompt
#Back to the Main Menu

Change PIN Number

This is where you can set or change your PIN.

Even though the menu option uses the annoying phrase “PIN Number” (you don’t need the word number, that’s what the N in PIN stands for!), the rest of the prompts (at least in the default English) refer to your PIN Code!

When prompted, enter a new PIN and then press hash.

Your new PIN will be read back to you and if it is correct, press star to save or press hash to cancel and return to the Main Menu.

Change Your Greeting Message

Your greeting message is what callers hear when they reach your mailbox. Generally it is considered good practice to identify yourself and provide clear instructions for your callers. For example, “Hi. You’ve called Rob at IT Networks. I’m sorry I am unable to take your call. Please leave your name and contact number and I will return your call as soon as possible”.

0Record new Greeting Message
Follow the prompt to record a new message and press # when done.
You then have the options to save the message by pressing 0, re-record it by pressing 1, listen to the recording by pressing 2 or press # to exit and discard changes.
1Restore Standard Message
2Check Current Greeting Message
9Repeat this prompt
#Back to the Main Menu

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